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Bicentennial Celebrations Shelby County 2019 | Sidney 2020

 

 

 

 

 

Welcome to the Home Page of the Shelby-Sidney Bicentennial Celebrations. Here you will find information about the events, attractions, and other items of interest that will be featured throughout the course of 2019 and 2020 as Shelby County and Sidney Ohio celebrate their 200 year anniversaries.

 


Planning for the 2019/2020 Shelby-Sidney Bicentennial is an ongoing process. Below are the meeting minutes for that discussed to date.

Sidney-Shelby County Bicentennial Committee Meeting

July 2, 2019

Attendees: Ann Asher, Mike Barhorst, Tony Bornhorst, John Coffield, Eric Ditmer, Duane Gaier, Duane Goettemoeller, Bob Guillozet, Kendra Hamaker, Mary Beth Monnier, Melanie Speicher, Steve Wagner and Rich Wallace.

Absent: Randy Ahlers, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Terence Daughtery, Julie Ehemann, Harry Faulkner, Bob Geuy, Julie Gilardi, Jeff Helman, Louise Humphrey, Farrel Kaplan, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Joe Moniaci, Dayon Pearson, Tilda Phlipot, Carol Pierce, Bill Ragon, Jeff Raible, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Nancy Steinke, Dmitri Williams and Greg & Priscilla Wilt.

  1. Approval of June4 meeting minutes. (Steve W. motion, Ann A. Second – passed)
  2. Committee Reports
  • Legacy Project: Tilda P: It has been downloaded by 268 people to date.
  • Flag Run: Tilda P: Great start – every community has it’s own unique way. Lockington will be our last – September 3-6.
  • World Record Event: Steve W.: The can design is complete; Moeller will fill with water, needs final count by mid August; plan to have 3,000 cans. Once the contract is final, our committee will meet in order to finalize the logistics. (wrist bands, student section, adult section, best use of the field) So far we have 1100 students and 100 teachers – need 1400 people to beat record; our goal is to have 2500 people participating in the event. Can we sell 6-packs of the extra cans for $5? SCARF will recycle any cans left behind.
  • Patriotic Concert: Bob G.: Great concert; well attended – only a few cupcakes left, ice cream was all used, good comments about the Air Force Rock Band. Nancy is working on the City’s concert – hoping to secure the Army Band – they are touring Ohio in 2020.
  • July 4th: Bob G.: This fireworks display will be the largest, most likely, ever. Civic Band will play starting at 9p, and then during.
  • Tree Plantings: Duane G.: We met last week, working on commitment from landscape companies. (Mike B.: contact me for a possible donor). Ann A.: White’s Landscaping agreed to do the planting on the court house square (a $485 in-kind donation), however, they expressed their concern that the city’s $100K bid last year went to Browns’ Nursery out of Brookville Ohio, and not a local nursery. The Mayor appreciated the feedback. The ceremony would start at 10:00 a.m, October 5.
  • Beer: Tony B.: On tap at Maria Stein; we are checking with the Kettlersville Fireman’s picnic. Jackson Center and Botkins sold it. I will get with the Heritage Days committee – it is up to them about hosting a craft beer event.
  • Church Tour: Tony B.: We have 31 out of a possible 41 churches on-board. The other 10 just did not respond. We will meet to coordinate the tour in August and September, getting dates from the churches that have weddings, etc. Identify those churches that will have narrators on-site.
  • Antique Show: Julie G.: On schedule; it will be more of a fair, vendors seem happy.
  • Christmas of Yesteryear: All good
  • Ball: Meeting regularly
  • Float: Mary Beth M.: Will be in Minster’s Oktoberfest parade, then retrofitted for City’s celebration. Will submit a budget.
  • Wooden Nickels/Silver Coins: John C., Bob G.: We have 10,000 Wooden Nickels left, and 3 silver coins left
  • Lecture Series: Rich W.: Scott Trostel’s lecture was attended by 40-45 people and he did a good job. Next lecture is July 14, Lois Lenske at the Anna Lutheran Church, 2pm. We are getting positive feedback on the newspaper articles – many thanks to SDN for publishing these, as well as the church series.
  • Fund Raising: Concern about selling enough raffle tickets – they will be for sale at the fair. Contact the Wilts if you would be able to sell tickets.
  • Publicity: Sidney Daily News is doing a tremendous job
  • Henry Rifle Sales and Raffle: Bob G.: Sold out of the rifles the first week (24 Golden Boys .22 caliber, 24 Standards, .22 caliber and 10 Big Boys, up to .45 caliber). Rocky Mountain Firearms, who designed and commissioned these rifles, has generously donated two rifles, a Golden Boy and a Standard, both No. 1 of 25, to the Bicentennial Committee in order to raffle them and keep the proceeds. 3,000 tickets have been printed. They sell for $10 each or 3 for $20. After the raffle that the Wilt’s are promoting is over on August 22, these tickets will be for sale.
  • Sidney Sesquicentennial Prints: Steve W.: Janet Warren found nineteen sets of her father’s artwork (Ray Warren) that she wants to donate to the committee. Each set includes a large, full color, art quality print of Shelby County (Canal Boat, Lockington Covered Bridge, Big 4, Fort Loramie Stockade and Rural county scene). Looking for ideas to sell these. They did sell for $20 a set in 1970. Ideas submitted: Sell at the Marketplace, GAC show, Bicentennial Ball?
  • Special thank you: Mike B.: “Thank you”! to EVERYONE that has made this Bicentennial celebration a success

 Next meeting: Tuesday, August 6, 2019 at 4:30, Location: City Council Chambers

June 4, 2019

Attendees: Randy Ahlers, Ann Asher, Mike Barhorst, Amy Breinich, John Coffield, Julie Ehemann, Duane Gaier, Julie Gilardi, Duane Goettemoeller, Kendra Hamaker, Mary Beth Monnier, Tilda Phlipot, Melanie Speicher, Nancy Steinke and Greg Wilt.

Guests: Jane Bailey, Mary Ann Olding, SMS Perry Protech

Absent: Sarah Barr, Gary Bonifas, Tony Bornhorst, Phil Chilcote, Suzanne Cline, Terence Daughtery, Eric Ditmer, Harry Faulkner, Bob Geuy, Bob Guillozet, Jeff Helman, Louise Humphrey, Farrel Kaplan, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Joe Moniaci, Dayon Pearson, Carol Pierce, Bill Ragon, Jeff Raible, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Steve Wagner, Rich Wallace, Dmitri Williams and Priscilla Wilt.

  1. Approval of May 7 meeting minutes.
  2. Committee ReportsLegacy Project: Tilda P: The Shelby County Historical Society had approximately $17,000 of labor costs in this project. Many thanks to Jane Bailey, who did the research and communication with the SMS Group. You can now download “Discover Shelby County History” from the app store for Apple and Android products. We will update it 1-year from now. SMS states that they can gather download statistics for us.
  • Flag Run: Tilda P: It is working! JC had their flag delivered by skydiver, Botkins will run it in with a number of runners; every community is doing their own ‘thing’.
  • World Record Event: The payment has been authorized to go from the Community Foundation Fund to Guinness. There will be a phone conference tomorrow between Steve W. and the Judicator. We are pleased with the number of schools that are participating.
  • First meeting of Co. Commissioners: There will be a brief mention of this before Friday’s Patriot Concert – cake and ice cream social on the square by the Commissioners. Various committees will be selling postcards, silver coins and raffle tickets. There will be Bicentennial Beer sales in a designated beer garden area. The Wright Patterson Air Force Rock Band will be arriving at 1:45 to set up. Rick Reiss is setting up stage.
  • July 4th: Mike B.: This fireworks display will be the largest, most likely, ever. Civic Band will play at the same time.
  • Tree Plantings: Duane G.: All schools are on board. There have been questions from the nurseries about some type of funding for the trees. We did submit a budget 8 months ago. Barhorst: Send me the budget again; we have potential donors.
  • Beer: Bicentennial beer will be available at the Botkins’ Carousel. Nick Moeller reports that it is the biggest seller in the taproom at Maria Stein.
  • Church Tour: Greg W.: Two-thirds complete. Lots of articles coming in from the schools, SDN will post appeal for those churches that have not responded.
  • Antique Show: Julie G.: Date has been changed to September 28, 2019. We are partnering with the Food Truck Rally and Car Show at the Fair Grounds.
  • Christmas of Yesteryear: Amy B.: All good
  • Wooden Nickels: 1,200 given away at JC Community days. We have plenty on the parade float for Botkins and Anna this month. Give them away at the traveling museum.
  • Lecture Series: On track.
  • FaceBook Page: It is being shared a lot, up to 2,000 folks for some events.
  • Fund Raising: Greg W.: We received $160 in donations at the traveling museum during the JC Community Days with 476 going through it and giving away the activity book, $210 so far on the Raffle, $150 to date for the 50/50 drawing. We are recognizing our Sponsors with banners, so if you need a banner for your activity – let us know. We have made four banners to date. Two “Dine to Donate” events have been set up, June 27 at Bob Evans and August 22 at Buffalo Wild Wings. Flyers available today, and you must have one to help us get a donation. We have a flyer available here, too for locations and details of the Raffle & 50/50 tickets. Let the Wilts know of anyone that should be tapped as a potential donor or event sponsor.
  • Treasurer’s Report: John C.: We have $51,000 at the Community Foundation; and $13,000 in the checking. $10,000 is earmarked for the World Record attempt, $10,000 for fireworks, and $10,000 given for a special project.
  • City of Sidney Bicentennial Logo: Presented to group. Has already been used in an ad for the 2020 Civil War event at Tawawa Park.
  • Tree City Award Ceremony: Sidney will be hosting this event in April of 2020.
  • Traveling Wall: Contract has been made and paid.

 Next meeting: Tuesday, July 2, 2019 at 4:30, Location: City Council Chambers

May 7, 2019

Attendees: Mike Barhorst, Tony Bornhorst, Amy Breinich, Eric Ditmer, Duane Goettemoeller, Bob Guillozet, Kendra Hamaker, Roger Lentz, Mary Beth Monnier, Tilda Phlipot, Bill Ragon, Jeff Raible, Melanie Speicher, Steve Wagner and Greg Wilt.

Absent: Randy Ahlers, Ann Asher, Sarah Barr, Gary Bonifas, Phil Chilcote, Suzanne Cline, John Coffield, Terence Daughtery, Julie Ehemann, Harry Faulkner, Duane Gaier, Bob Geuy, Julie Gilardi, Jeff Helman, Louise Humphrey, Farrel Kaplan, Ellen Keyes, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Joe Moniaci, Dayon Pearson, Carol Pierce, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Nancy Steinke, Rich Wallace, Dmitri Williams and Priscilla Wilt.

  1. Approval of April 9 meeting minutes.
  2. Committee Reports
  • Legacy Project: Tilda P: Going through the Google project now. Not sure of launch date.
  • Flag Run: Tilda P: All is set, Jackson Center plans to drop their flag out of a plane to honor Eddie Korn.
  • Hardin Event: Eric D.: The sponsors were all very happy with the way the event went. The crowd thinned out once all of the children’s performances were over, but older folks stayed afterwards. The kids’ projects were outstanding; flag run went well.
  • Quilt Show: Tilda P.: Beautiful! 35-40 stunning pieces each with a history card; looked great displayed on the church pews and much easier to set up.
  • Ball: Meeting was last Thursday.
  • World Record Event: Steve W.: We have a conference call with Guinness on Thursday; then we will move forward. Lots of buy-in from County Schools since we have been able to meet with them one on one. Date: Sept. 18, 2019 at 9:30 a.m.
  • July 4th: Mike B.: Since Jerry passed (Fair board president) there is no way to organize a parade/festival at the fairgrounds for the Fourth. Civic Band has agreed to play. Letter to be sent by Mayor noting no parade in 2019, but there will be a parade in 2020.
  • First Meeting of the Grand Jury: NO EVENT
  • Church Tour: Tony B.: The Wilts have handled the book; writing and printing; student writers will finish at end of school year. The tour will include 23 churches on Oct. 19-20. 18 additional churches were contacted but did not reply. Saturday times will be variable due to weddings. Perhaps the app can be used to update hours. Guides will be at each church. For the Ghost, or empty churches, signs will be put up.
  • Tree Plantings: Moving along; trees as well as plaques will be available to public during the City’s annual Tree Sale. Court house trees will be a larger diameter.
  • Patriotic Concert: Nancy S.: The Air Force Band of Flight will be playing! Ice cream will be served before by YMCA and Dairy Booster volunteers. Looking into cake and serving beer.
  • Artifacts Show: Bill R.: Event was better than we anticipated; 20-25 exhibitors, good newspaper coverage 350 attendees, Boy Scouts helped as well as FLPD. Shipley spoke for one hour. All artifacts found were returned to Fleckenstein’s. There is an interest in building a permanent ‘fort’. Bill to send list to Bob G. for Thank You Notes and Jeff R. requested any photos to share across media platforms.
  • Activity Book: Melanie S.: 234 Third Graders that visited the Wilson-Lenox house received a book. The teachers requested copies to teach from.
  • Poster Contest: ??? It should have happened this month since school is out soon. Did Suzanne move it to the fall?
  • Float: Roger L.: We plan to have the float at Jackson Center Community Days (June 2), Botkins Carousel (June 9) and Anna Homecoming (June 15). Need at least four volunteers to walk the parade and pass out wooden nickels.
  • Antique Show: Julie G.: Working on finding a format that works.
  • Christmas of Yesteryear: Amy B.: All good
  • Silver Coins: 8 remaining.
  • Lecture Series: On track. Bob G. requested that Melanie send him PDFs of the articles published in SDN for cataloging them.
  • Postage Cancellation: Kendra H: First month is over. We are near the break-even point for sales. We have collected all postcards and sets and money from retailers throughout the county; well remainder of cancelled sets at events and through historical societies.
  • Craft Beer: Tony B.: Batch number 2 is canned and out at retail locations; Batch number 3 is cooking and there will probably be a Batch number 4. Jackson Center and Anna will have the beer at their festivals and BW3 wants some for the raffle event. Botkins will not have it at the Carousel. Still working on a Craft Beer tasting and competition event. Nick Moeller is interesting in doing a Sidney Beer.
  • Facebook Page and Publicity: Jeff R.: Facebook and website are getting a lot of traffic. Digital advertising in Miami County, SDN, TDN, PDC – print ads scheduled. We have a press release going out to the Great Miami Riverway and advertising with the Ohio Traveler Newsletter (900 Media outlet). Matt Bayner with Miami County is doing a feature story. We have an ad in the Discover magazine, soon to be distributed. Working with the Wilts on a budget for $5,000. Do we need to spend $2,500 with TV? Greg W.: I don’t believe we need to spend it. Eric D.: At the Hardin event, we had folks from out of state. Question: any thoughts on aerial photography of events? Jeff: Ali Rittenhouse is colleting videos of all Shelby County events. Use From Above Aerial? We need to document were we are today as a farming and industrial leader; archival type photography – showing how Shelby County is TODAY. Conclusion: Hold on spending the $2,500 for TV advertising.
  • Fund raising: The Wilts have gotten three of the four grants they applied for; solid pledges from a couple of sources; BW3s is hosting the “Eat Wings Raise Money” event and raffle on August 22. It will be a Raffle party with kid activities; over 100 items and door prizes, 50/50 drawing also. Bob Evans will have a Dine to Donate day. Website has all of our donors listed. Suggestion: Fair would be a good place for the history trailer and raffle ticket sales.
  • NOTE for INVOICES: Please submit your invoices to Mike Barhorst and Bob Guillozet. After approved these will be sent to John Coffield for payment.

Next meeting: Tuesday, June 4, 2019 at 4:30, Location: City Council Chambers

April 9, 2019

Attendees: Randy Ahlers, Mike Barhorst, Amy Breinich, John Coffield, Eric Ditmer, Duane Gaier, Kendra Hamaker, Mary Beth Monnier, Tilda Phlipot, Bill Ragon, Jeff Raible, Melanie Speicher, Nancy Steinke, Rich Wallace, and Steve Wagner.

Absent: Ann Asher, Sarah Barr, Gary Bonifas, Tony Bornhorst, Phil Chilcote, Suzanne Cline, Terence Daughtery, Julie Ehemann, Harry Faulkner, Duane Goettemoeller, Bob Geuy, Julie Gilardi, Bob Guillozet,  Jeff Helman, Louise Humphrey, Farrel Kaplan, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Joe Moniaci, Dayon Pearson, Carol Pierce, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Dmitri Williams and Greg & Priscilla Wilt.

  1. Approval of Mar. 5 meeting minutes (Randy A. motion, Tilda P. second) Approved.
  2. Committee Reports
  • Legacy Project: Tilda P: We are checking it for small edits. Ready to launch soon.
  • Kick Off: Mike B.: Wrap up: Went very well; some folks were expecting refreshments and a cake – committee had considered that, but too messy. Otherwise, folks liked the history trivia, story of General Shelby and the choir.
  • Flag Run: Tilda P: All is set, we will release the dates and flag delivery modes as they come up so that they are little teasers.
  • Hardin Event: Eric D.: Very weather dependent, but have areas to move some events to. Twelve flag carriers, Grade school choir, musical acts every hour, Opening from 10-11, car show, quilt show, children’s art show, Botkins’ teacher art show, Jail for Sheriff, Antique Power association will run a shuttle until 5, food truck.
  • World Record Event: Steve W.: Everyone, including the schools have been glad to hear of our date change. I hope to meet with every school by end of next week – face to face meetings work best to sell the schools on participating. We will need a lot of volunteers.
  • Document found: Judge Stevenson found the First Clerk of Courts Journal from 1819.
  • Tree Plantings: Duane G.: Still reaching out to schools and landscape resources.
  • Patriotic Concert: Nancy S.: Spoke to Greg Sell, Director of Opps, and he said he would have an answer for us by the end of this week.
  • Artifacts Show: Bill R.: Meeting tomorrow to finalize everything. We will have security at the event because during the lectures, displays are left unattended. History club has agreed to help us set up and tear down. Advertised on FB and Minster newspaper.
  • Activity Book: Melanie S.: Completed and handed out at Kick Off Celebration, newspapers and extras available at our office. Great response.
  • Antique Show: Julie G.: Working on getting vendors.
  • Christmas of Yesteryear: Amy B.: All good
  • Artifacts Show: Bill R.: Locked and loaded, Ft. Loramie Elementary, April 28, 2019.
  • Silver Coins: About ten remaining from our second order. May order more if needed.
  • Lecture Series: On track – First article in paper scheduled for March 4. April 18 at Library is first lecture: Why We Are Who We Are.
  • Postage Cancellation: Kendra H: We have eight locations in the county selling individual pre-stamped (photo stamp) postcards for $2 and bundles for $20. Sold out of 27 bundles and 18 singles at the Kick Off Celebration. Over $1,000 collected. Kendra will be writing another PR for the newspaper about the postcards. Many county communities are happy to have their own cards.
  • Craft Beer: Tony B.: Canned and ready for distribution through a number of county stores, also on-tap at local establishments. PR will be in the paper. Country Concert declined sales of the beer.
  • Facebook Page and Publicity: Jeff R.: Facebook is updated daily, website is kept current and is seeing quite a bit of traffic, widespread combination of digital and print ads throughout are area. The Visitors Bureau has a Twitter feed. Half page ads in Local Living, My Miami County, Discover magazine, Banner ads in Sidney Daily news every other week from April 6 – October 8 including website presence, Troy Daily News banner ads every third week along with their website presence, Posting events on Digital Billboard near Vandemark and SR 47 west, the Chamber’s Perspective newsletter will include events, Chamber FB page included, Great Miami Riverway website and FB, Ali Rittenhouse International has been contracted to take videos of family friendly events for TV commercials produced by NKTelco and the Visitor Bureau’s use. Radio has been put on the back burner until we know our final allowed budget – one was submitted, but was it approved? Visitors Bureau picking up a large percentage of the tab.
  • Fund raising: The Wilts have sent 1,000 letters, they are planning a raffle, Dine to Donate at various restaurants. About $70,000 between checking account and Community Foundation – most of that is earmarked for particular events.
  • NOTE for INVOICES: Please submit your invoices to Mike Barhorst and Bob Guillozet. After approved these will be sent to John Coffield for payment.

 Next meeting: Tuesday, May 7, 2019 at 4:30, Location: City Council Chambers

February 5, 2019

Attendees: Ann Asher, Mike Barhorst, Tony Bornhorst, Amy Breinich, Phil Chilcote, John Coffield, Julie Ehemann, Julie Gilardi, Duane Goettemoeller, Bob Guillozet, Kendra Hamaker, Farrel Kaplan, Mary Beth Monnier, Tilda Phlipot, Jeff Raible, Joyce Reier, Melanie Speicher, Nancy Steinke, Christi Thomas, Steve Wagner and Greg & Priscilla Wilt.

Guest: Carol Pierce

Absent: Randy Ahlers, Sarah Barr, Gary Bonifas, Suzanne Cline, Terence Daughtery, Eric Ditmer, Harry Faulkner, Duane Gaier, Bob Geuy, Jeff Helman, Louise Humphrey, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Dayon Pearson, Bill Ragon, Joe Raterman, Dave Ross, Joshua Ross, Dr. Bill Ross III, Rich Wallace, Dmitri Williams.

  1. Schedule of events passed around for everyone’s approval, additions, changes
  2. Approval of Jan. 8 meeting minutes (Duane G. motion, Bob G. second) Approved.
  • Committee Reports
  • Legacy Project: Tilda P: Nearly complete – over 300 locations, most with photos. Goal is to send all information to SMS this Friday.
  • Kick Off: Mike B.: It will be held at the Theatre. We will issue 2 tickets to every committee member and the rest are free if reserved – theatre holds 500 people.
  • Flag Run: Tilda P: All groups (the eight villages and city) have a plan and we need to get these to SDN for publicity.
  • Hardin Event: Sheriff Lenhart is on-board, GAC partnership with student and adult art show, Antique Car Show, Quilt Show and combine in the First Meeting of the Shelby County Common Pleas court. Looking for musical acts and an all-weather venue for that.
  • World Record Event: Steve W.: We are confident of 1600 students and 100 faculty attending. We need to abide by the contract and guidelines provided by Guiness so we get in the book. County Schools are invited – not sure of their participation level. We will re-invite them now that we have the date of May 15. Rotary Club is interested in volunteering. Kiwanis will be asked, and Senior Center may provide volunteers and/or participants.
  • Fourth of July, Parade, Concert, Fireworks: Amy B.: Joe Maniaci and myself are finding that local companies will not have volunteers for the parade due to the long holiday weekend (Fourth falls on a Thursday). We are hesitant to organize a parade with no one in it. The event planning for the fairgrounds that day is turning out to be the same story – organizations that would normally have activities and booths do not have volunteer commitment. Mike B.: Companies I talked to seemed interested; he will send Amy his contact list. Phil C. stated that the Civic Band is available to play that date.
  • Church Tour: Tony B: The books are well underway and all writing assignments have been covered. The next step is to organize the tours with each church on Oct. 19 – 20. Sell the books at the churches and the local historic societies.
  • Tree Plantings: Ann A.: October 5 is the ceremony day. All schools have been contacted. Red Oak for the County, White Oak for the City. The Upper Valley Career Center has volunteered students for planting. We will send out sales sheets in August for ordering trees through Sept. 14. Trees delivered Sept. 20; 1” – 1.5” diameter. The trees planted for ceremonies will be slightly larger. Plaques will be available to individuals as well.
    Patriotic Concert: Nancy S.: Air Force Band website still shows our date open – they will decide around April 7. Phil C. stated that the Civic Band could fill in if necessary.
  • Activity Book: Melanie S.: Book will be 8.5 x 5.5, 32 pages. Our Sales Reps are selling ads. It will be inserted into the paper, overruns for the third graders and for the Historical Societies to sell.
  • Antique Show: Julie G.: Our committee has decided to go out personally to shops and vendors with the invitation and contract, and if we don’t have at least 20 vendors by July 1, we will cancel the event. She would like to put the contract on the website.
  • Christmas of Yesteryear: Amy B.: All good
  • Bicentennial Ball: Julie E.: Feb. 22, 2020 – at the Courthouse. Spot will cater, live music being organized, Mila Hamilton doing table decorations, Sidney Alive will sell tickets, Coat check by CASA, tent in front of entrance, need a group to volunteer for valet service. Suggestion to ask Vets to DC group.
  • Artifacts Show: 30 exhibitors so far, Greg Shippley to speak. 300 expected visitors.
  • Wooden Nickels: John C.: 24,000 on-hand; ask me when you need them to hand out.
  • Poster Contest: Wilts: We spoke to Suzanne C. and she is getting the information out shortly and will coordinate with National Libraries week (Mid April). We have a company that will sponsor the event and do the judging.
  • Postage Cancellation: Kendra H: Cancellation art has been turned into the Postmaster (11 different post offices). We will contact each Mayor for photos to be used on their postcards, we will order custom photo stamps ($0.35) and prepare a flyer regarding the sales and dates of the event. It would be nice to have these ready to send to Governor to sign before hand. Will try to do that.
  • Silver Coins: Bob G: So far we have 91 orders for the second minting. Should we just order a certain quantity and hope to sell them? It was suggested to order 250 more coins and we should have no problem selling those.
  • Craft Beer: Tony B.: Tasting was well publicized in SDN and FB. Naming contest is over on Feb. 15 and committee is meeting on Feb. 19 to pick name. 80 entries. Some art comps have been submitted for the can design. We are in touch with local festivals, most have agreed to have our beer available. Country Concert has not replied. We may be able to sell at Minster Oktoberfest. Moeller will supply cans first and then kegs. German Heritage Days is on-board with the Craft Beer contest.
  • Facebook Page and Publicity: Jeff R.: We are going to utilize all channels of advertising; Social Media, Digital Billboard, magazines, website; to push out the message. We are going to provide recognition banners for sponsored events. We will publish press releases and ads to all local communities. Joe Turner from NKTelco has let it be known that they are willing to broadcast information as well as taking videos. Carol Pierce: We have live feeds available, as well.
  • Fundraising: John C: $18,000 in checking ($10,000 of that will go to Guiness) $26,000 at Community Foundation, and Wilts’ have $18,000 in pledges which gives us a total of $64K. Gary W.: Please let us know if you know of someone sponsoring an event, we are applying for a number of local grants. Looking at a Dayton Dragon’s raffle with business donations for prizes as well as a party with a DJ. We are willing to speak at any programs.
  • 11 Veteran’s Day: Rich W. will organize a Shelby County Bicentennial Salute to Veterans – an evening program. Phil C. suggested a small group of brass instruments in the style of older bands could provide a few musical interludes.
  • Fair: Tony B.: After the crowning of the King and Queen, there will be a Shelby County Bicentennial Cake. The Cloverbuds (K-2) will use the Bicentennial Theme in their projects. Julie G.: The Garden Clubs will also use the theme in their displays. We do not expect the Antique Farm display to follow the theme.
  • Events that are OFF OF THE LIST: Industrial Display, Agricultural Display, Jan. 11-12, 2020: Quilt, Indian Artifact and Antique Show, November 11: 2019 Patriotic Concert.

Next meeting: Tuesday, March. 5, 2019 at 4:30, Location: City Council Chambers

January 8, 2019

Attendees: Ann Asher, Mike Barhorst, Tony Bornhorst, John Coffield, Eric Ditmer, Julie Ehemann, Julie Gilardi, Duane Goettemoeller, Bob Guillozet, Kendra Hamaker, Mary Beth Monnier, Tilda Phlipot, Bill Ragon, Nancy Steinke and Rich Wallace.

Guest: Farrel Kaplan (representing the Senior Center)

Absent: Randy Ahlers, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Terence Daughtery, , Harry Faulkner, Duane Gaier, Bob Geuy, Jeff Helman, Louise Humphrey, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Dayon Pearson, Jeff Raible, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Melanie Speicher, Christi Thomas, Dmitri Williams and Greg & Priscilla Wilt.

  1. Welcome
  2. Approval of Dec. 4 meeting minutes (Tony B. motion, Bob G. second) Approved.
  • Committee Reports
  • Legacy Project: Tilda P: She is working very hard on this and hopes to submit information to SMS early February.
  • Kick Off: Mike B.: Everything in order; Looking at renting a tent in case of weather.
  • Flag Run: Tilda P: “Come to Jesus” meeting with everyone on January 10 – need everything set – looking for creative ways to move the flag to each community.
  • Hardin Event: Eric D.: Meeting coming up, but all is in place; Sheriff Lenhart is on-board, GAC partnership going well, Quilt Show and combine in the First Meeting of the Shelby Count y Common Pleas court.
  • World Record Event: Mike and Kendra: Contract has been signed and committee is reviewing the rules and regulations to make sure we are doing everything to standards.
  • Fourth of July, Parade, Concert, Fireworks: Mike B: Plans are being worked on. Just need to know if Phil Chilcote will provide a concert that evening – need to meet with him.
  • Industrial Display: OUT
  • Ag Display: OUT
  • Church Tour: Tony B: The Wilts have it under control.
  • Tree Plantings: Ann A.: We have heard back from Botkins School, but none of the others. Still searching for a nursery that can supply the type and quantities we need.
    Patriotic Concert: Nancy S.: Air Force Band website shows our date of June 7 as ‘open’. The band schedules 60 days prior. Please make sure that the ice cream social is over with before the band starts playing at 7:00 p.m.
  • Activity Book: Tilda P: All communities have submitted their information and I have sent those on to SDN – no negative feedback from SDN on file quality.
  • Antique Show: Julie G.: Not as many vendors replying as we hoped, but the first year of anything is tough – need to advertise the show in publications such as Antique Weekly and perhaps visit a few shows and had out our entry forms.
  • Quilt Show: Tilda P.: All good
  • Bicentennial Ball: Julie E.: Nothing new to report. Meeting again soon.
  • Silver Coins: Bob G: Sold out of 250 coins in 24 hours. New order form is out on the web and at banks, Historical Society, villages, etc. for next batch of coins. We will close ordering in late March – takes 2 weeks to produce, so we will have a finite number of coins to order and have ready by April 1.
  • Artifacts Show: Bill R.: We are meeting next week to finalize schedule, speakers, invitations and topics.
  • Wooden Nickels: John C.: 25,000 on-hand; samples passed out to all at meeting.
  • Postage Cancellation: Kendra H: Cancellation art needs to be turned in by mid-January. Need to decide on size of postcard which will determine size of cancellation art. Have quotes for 8.5 x 5.5, and 4.25 x 5.5 postcards. Bill R. suggested that postcard should be ‘collectable postcard size’ of 5” x 3.5”. Everyone seemed to think that there should be one design for each post office of the card (11 different postcards). Need to see if we can purchase customized stamps for the Postcard postage rate. Also: the cancellation stamp used on April 1, 2019 may be mailed that day only. During the month of April, all eleven county post offices will offer the Bicentennial cancellation for collectables, only – they may NOT be mailed.
  • Craft Beer: Tony B.: Tasting at Moeller Brew Barn will be Friday, January 18 at 3:00 p.m. for anyone who would like to do a tasting. Contacting all village celebration chairs to make sure that they will sell the beer at their events. Fort Loramie German Heritage Days is on-board for the craft beer contest at their 2019 event. “Name the Beer” contest posters were provided to committee members to take to their local establishments for display. Rules and entry forms are on the website.
  • Facebook Page and Publicity: FB is going well. Mike B. said he would send out an updated list as early as this Friday for everyone to approve first before adding to website.
  • Fundraising: John C: $17,000+ at Community Foundation, $7,700 in checking. Rich W.: “Who has received a letter?” I have not. It would be good to know who the Wilts’ have sent letters to.
  • Quarterly Speaking Series: Rich W: No updates. The Mayor and I and whomever else would like to write articles, of approximately 1,000 words, will start submitting them to SDN in April, every other week for 18 months in order to build interest in the Bicentennials.
  • 11 Veteran’s Day: Committee suggested that something special be done on that day – some type of patriotic event.
  • Other: Eric D.: Should we identify our volunteers with a hat, tee-shirt, lanyard, etc.?
  • Senior Center: Farrel K: Everything sounds exciting. The Senior Center would like to offer volunteers and the use of our Cameo Theater.

Next meeting: Tuesday, Feb. 5, 2019 at 4:30, Location: City Council Chambers

December 4, 2018

Attendees: Mike Barhorst, Tony Bornhorst, John Coffield, Duane Gaier, Julie Gilardi, Bob Guillozet, Kendra Hamaker, Mary Beth Monnier, Tilda Phlipot, Jeff Raible, Christi Thomas and Rich Wallace.

Absent: Randy Ahlers, Ann Asher, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Terence Daughtery, Eric Ditmer, Julie Ehemann, Harry Faulkner, Bob Geuy, Duane Goettemoeller, Jeff Helman, Louise Humphrey, Ellen Keyes, Roger Lentz Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Dayon Pearson, Bill Ragon, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Melanie Speicher, Nancy Steinke, Dmitri Williams and Greg & Priscilla Wilt.

  1. Welcome
  2. Approval of Nov. 6 meeting minutes (Duane G. motion, Tilda P. second) Approved.
  • Committee Reports (Agenda provided)
  • Legacy Project: Tilda P: She is working on it constantly. Launch date is April 1, 2019.
    We will get files to SMS by mid January. Mike B: Can we add sponsors in order to make some money on this? Tilda: Last I spoke with SMS, they were willing to put one page of sponsors in the app.
  • Kick Off: Mike B.: New Gov. replied that they will know soon, otherwise we will invite Senators. Waiting also to hear from Fr. Shoup.  Everything else in order.
  • Flag Run: Tilda P: “Come to Jesus” meeting with everyone on January 10 – need everything set – looking for creative ways to move the flag to each community.
  • World Record Event: Jeff : Kendra, Mike B., Amy B., and I had a meeting with Stolle regarding the event. Stolle is all in. Sidney City Schools are all in – should have 1,600 students and 100 faculty at the stadium on Wednesday, May 15, 2019. We have reached out to all county schools – lukewarm response to date. Should be able to break the record. Stolle is managing the production and design of 5,000 cans. Looking for alternative vendors to fill cans with water, costs can run $0.80/can. The contract forms from Guinness World Book of Records are daunting. We can only advertise for 30 days total around the event. Photography? Stolle has an agency, Linemark that is handling this.
  • Fourth of July: Amy B: Joe Moniaci will help, moving forward with plans. Some companies have asked if there are prizes for the floats. Not sure about Sidney Civic Band performance – Phil Chilcote needs to talk to his board first.
  • Industrial Display: Not sure if still an event.
  • Ag Display: removed
  • Church Tour: Tony B: Directory is being put together with the help of local high school students who are gather information, doing interviews and getting photos. 40 of 82 churches are covered. Will need help from committee for remaining churches. Format for each article has been assigned from the printer. Tour will be Oct. 19-20, 2019. Booklet will be for sale.
    Patriotic Concert: Nancy S.: (email) Has not heard nothing from Air Force Band, still on website. The band schedules 60 days prior.
  • Christmas of Yesteryear: Mike B.: Dec. 6, 2019
  • Activity Book: Tilda P: Materials from each village have been submitted. Sarah Collier has turned art into coloring book style art for printing.
  • Antique Show: Julie G.: We have seven vendors that have paid. Challenging to get vendors to a new show.
  • Quilt Show: Tilda P.: Committee toured the Hardin church – there is room for 40 quilts. The committee is writing up the criteria for entry.
  • Bicentennial Ball: There will be a meeting in January. Courthouse logistics are important and complicated. Mike B: maybe consider a different venue where we can sell more tickets and make a real fundraiser out of this instead of just breaking even.
  • Float: Inaugural appearance in the 2018 Winter Wonderland parade – the message is out.
  • Silver Coins: Bob G: Only 250 will be available before Christmas 2018. Forms are on the Chamber website. Pick up coins starting December 17 at the Historical Society, Mutual, Peoples Federal Savings. Forms also available in Jackson Center, Anna, Russia and Fort Loramie Historical Society. Tilda: Send order forms to all 2020 Committee Members. Mike B. made note to do so.
  • Wooden Nickels: John C.: 25,000 ordered.
  • Postage Cancellation: Kendra H: Deadline is Dec. 31, 2018 for art and letter of permission (from art creator). Meeting with Sidney Postmaster this week. Still undecided about envelope or postcard and how will the post offices sell these items. Each village should have their own custom postcard. Will take a survey of 2020 committee as to their preference.
  • Craft Beer: Tony B.: Nick at Moeller has the plan all laid out. Need name of beer and can art by mid February 2019. Moeller has contracted Bobby Fisher Distributing, so it will be available in cans at these points, only. Will be available to festivals in kegs. Beer will be a Pilsner (type of lager). Social Media naming contest to be crafted by Mike B., Tony and Nick. Wagner’s had these two names: “Golden Pilsner Lager” and “Pale American Export”. The can design could include narration of how it was named. Moeller is not charging us anything for this.
  • Trees: Duane G: Letters sent to all schools. We have found a supplier who can meet the public demand for red and white oaks. Run ordering through annual tree sale.
  • Industrial Artifacts Show Tilda: Show has been moved to the Fort Loramie Elementary School. Committee is looking for speakers.
  • Facebook Page and Publicity: Jeff R: Through social media and the papers, we are reaching from Lima to Dayton, and St. Marys to Bellfontaine. Bicentennial website will be live in mid January, and then we can push folks to that site. Could also promote it through the Great Miami Riverway website. Suggested that when articles are sent to the paper, that the SCBicentennial logo is included.
  • Fundraising: Mike B: Wilts’ have put together a good committee and they are active. John C: $14,000 at Community Foundation, $4,000 in checking.
  • Quarterly Speaking Series: Rich W: On track. Tilda: At the Hardin Event, include the First meeting of the County Commissioners and the First Grand Jury. Rich W: Would like to have a regular “The Way We Were” column in the paper that would cover broad themes such as Manufacturing, Farms, Transportation, Immigration, Education, Banking, Healthcare, etc. for the next eighteen months. Ask for contributing writers. This would help bring the community into the history. Jeff: push it out through Facebook and website, too.

 Next meeting: Tuesday, Jan. 8, 2019 at 4:30, Location: City Council Chambers

November 6, 2018

Attendees: Mike Barhorst, Amy Breinich, John Coffield, Eric Ditmer, Julie Gilardi, Bob Guillozet, Kendra Hamaker, Roger Lentz, Mary Beth Monnier, Tilda Phlipot, Jeff Raible, Melanie Speicher, Christi Thomas, and Greg Wilt.

Guests: Deb McDermott

Absent: Randy Ahlers, Ann Asher, Sarah Barr, Gary Bonifas, Tony Bornhorst, Phil Chilcote, Suzanne Cline, Terence Daughtery, Julie Ehemann, Harry Faulkner, Duane Gaier, Bob Geuy, Duane Goettemoeller, Jeff Helman, Louise Humphrey, Ellen Keyes, , Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Dayon Pearson, Bill Ragon, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Nancy Steinke, Rich Wallace, Dmitri Williams and Priscilla Wilt.

  1. Welcome
  2. Approval of Oct. 2 meeting minutes (John C. motion, Julie G. second) Approved.
  • Committee Reports (Agenda provided)
  • Legacy Project: The Tour App will be our Legacy Project
  • Kick Off: Mike B.: New Gov. sent invitation, met with Phil C. for music. Not sure about the High School choirs yet.
  • Hardin Event: Eric D.: Partnering with the GAC for an art show. Event is April 25-27
  • Flag Run: Tilda P. no report
  • World Record Event: Jeff R.: Stolle is in, and reviewing details from Guinness. Event will be in May of 2019 at the SHS Stadium. Participation of SHS and SMS students will assure record, but want public and other schools there as well. Stadium holds 7,000. Stolle will work with their marketing team to develop look of cans and tops.
  • First Meeting of the County Commissioners: Bob G.: Will be included in Rich W talk.
  • Fourth of July: Amy B.: Joe Moniaci will help ( he does the WWonderland parade). We will meet with the Fair board to plan for use of fairgrounds, fireworks and parade route. Civic Band will not play for the fireworks.
  • Industrial Display: Deb McD.: We plan to use our Workforce trailer at the Fair and for community events. We have just started developing this plan. Please add my email to the list.
  • First Grand Jury: Bob G.: no report
  • Ag Display: Tilda P.: The Ag people are will to help, but the are not willing to upset the Fair Board or host a stand alone event. Decision: No Ag event. 4H clubs should be encouraged to highlight the county bicentennial with their projects.
  • Church Tour: Greg W.: Directory is being put together with the help of local high school students who are gather information, doing interviews and getting photos. Tour will be Oct. 19-20, 2019. Booklet will be for sale.
    Patriotic Concert: Nancy S.: (email) Has heard nothing from Air Force Band, still on website. Phil C. is aware of date in case we cannot get the AF Band.
  • Christmas of Yesteryear: Mike B.: Will combine with Winter Wonderland parade in 2019 and 2020.
  • Activity Book: Melanie S.: We are gathering the material.
  • Antique Show: Julie G.: We have three vendors that have paid.
  • Quilt Show: Tilda P.: Will be held along with Hardin Event at the church in 4/27/19.
  • Bicentennial Ball: ongoing
  • Float: Roger L.: Just a few engineering issues and lights in order to complete. Need volunteers to walk parade: Mary Beth, Tilda, Jeff and Ronnie.
  • Silver Coins: Mary Beth M.: We have ordered 250. With Art, Die, Coin Holders and cost of Silver, each coin will cost $22.65. Will sell for $40 each. Ready before Christmas. Start advertising them.
  • Wooden Nickels: John C.: All incorporated dates have been established.
  • Postage Cancellation: Christi T.: Post office is discouraging us from doing an envelope – they say postcards are more popular.
  • Commemorative Plate: Remove – too expensive.
  • Craft Beer: Tony B.: Will visit Moeller Brew Barn next Monday. They are on board.
  • Facebook Page: Tilda P.: We have reached 8,980. Getting new likes all the time. We try to post something every week that requires interaction. Send us anything you think would be fun to post.
  • Fundraising: Greg W.: People are aware of the celebration, that we talk to, from the Facebook page. We have 15 folks on our committee but can always use more. We have contacted 250 folks either by call, email or mail. Also church bulletins, dine to donate programs at restaurants and three foundations. $800 to date. We would like to find a sponsor for the Kickoff event. Look over the paperwork we just handed out to see if your project is described correctly. Amy B. can pass along a donor list. Add “Draft” to bottom with date.
  • Publicity: Committee Chairs: Think about the best way to publicize your event and pass along to Jeff R so the message is consistent.
  1. New Business: Tilda P.: The SCHS has spent more hours than imagined on the FB page and gathering information for the App, etc. Cannot continue this way. Jeff R. and Amy B. volunteered to help with the FB page. Mike B. and Bob G.: If any committee feels overwhelmed, please reach out for help.

Next meeting: Tuesday, Dec. 4, 2018 at 4:30, Location: City Council Chambers

Oct. 2, 2018

Attendees: Randy Ahlers, Mike Barhorst, Tony Bornhorst, John Coffield, Julie Gilardi, Bob Guillozet, Tom Milligan, Mary Beth Monnier, Tilda Phlipot, Jeff Raible, Bill Ragon, Rich Wallace and Greg & Priscilla Wilt.

Guests: Mike Dodds, Judge Stevenson

Absent: Ann Asher, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Terence Daughtery, Eric Ditmer, Julie Ehemann, Harry Faulkner, Duane Gaier, Bob Geuy, Duane Goettemoeller, Kendra Hamaker, Jeff Helman, Louise Humphrey, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Dayon Pearson, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Melanie Speicher, Nancy Steinke, Christi Thomas, and Dmitri Williams

  1. Welcome
  2. Approval of Sept. 4 meeting minutes (Tony B. motion, Tilda P. second) Approved.
  • Committee Reports (Agenda provided)
  • Legacy Project: Bike Path is a no-go as there are no county resources to support. Open to other ideas; Tour app may be the best possibility. Adding a stage or other enhancements to Julie Lamb not ready to go at this point.
  • Kick Off: Mike B.: Everything in place, just waiting for who will be governor.
  • Hardin Event: Tilda: no report
  • Flag Run: Tilda P. no report
  • World Record Event: Mike B.: No response from Stolle from messages left.
  • First Meeting of the Common Pleas Court: Judge S.: Documents have been found and not much happened at the first meeting – paid some bills, etc. Wasn’t until 1850’s that transcripts were kept. Suggestions: Strike this event from the list. Include some of the notorious trials from the 1850’s into one of the Lecture Series topics. Rich approved of idea and some other antidotal incidents in our early government.
  • First Meeting of the County Commissioners: Bob G.: We have the journal – very difficult to read the penmanship. We would like to do this event at Hardin.
  • Fourth of July: Mike B: On track. Phil Chilcote has reached out to me regarding his much improved health and that we need to meet.
  • Industrial Display: Mike D.: Nothing to report – need to meet.
  • First Grand Jury: Bob G.: no report – we are unable to find meaningful records. Only 200 people lived in the county at that time.
  • Trees: Mike B.: Ongoing work with finding a nursery that can supply enough trees
  • Church Tour: Tony B.: Greg and Pricilla have been getting quotes for the books. 82 churches so far. Local teachers have been contacted to allow students to do the research for their church history.
    Patriotic Concert: Nancy S.: (email) Date still good (June 7). Ice Cream Social, too.
  • Christmas of Yesteryear: Mike B.: Will combine with Winter Wonderland parade in 2019 and 2020.
  • Indian Artifact Show: Bill R.: Date is solid: Sunday, April 28, 2019. Fort Loramie Elementary School reserved.
  • Antique Show: Julie G.: We have our first vendor – letters sent out.
  • Quilt Show: Will be held along with Hardin Event at the church in 2019. 2020 TBD.
  • Bicentennial Ball: ongoing
  • Float: Mary Beth M: Work underway – it will be ready for Nov. 16 2018 parade.
  • Silver Coins: Mary Beth M.: 250 1 oz. coins cost $24.84 each, sell for twice that. Suggestions: Advertise in Coin World even though now in Chicago. Tilda to ask. Sell Gold coins if they pre-pay.
  • Wooden Nickels: John C.: All incorporated dates have been established.
  • Lecture Series: Rich W.: We have these dates: April 18, 2019: “Why We Are Who We Are”, (Rich Wallace), June 13, 2019: “Transportation’s Critical Role in SC History” (Scott Trostle), July 14, 2019: “Lois Lenski, Storycatcher”, (Bobbie Malone) held at St. Jacob’s in Anna, September 12, 2019: “An Interesting (and Humorous) Journey Through SC Legal History”, (Rich Wallace), October 14, 2019: “The Fascinating History of Rumley, Ohio”, (Dr. Roy Finkenbine) held at Sacred Heart Church in McCartyville.
  • Self Guided Tour App: Tilda: Should roll our early April 2019
  • Postage Cancellation: Mike B.: We will also purchase custom first class stamps with the CH pictured.
  • Commemorative Plate: Wilts: Spoke to Terry Daughtery, and Francis Manufacturing is too busy to do this. Ross Aluminum Foundry is another option. Rich will talk to them, have Terry bring the plate in as an example.
  • Craft Beer: Tony B.: Fort Loramie Heritage Days is on board. Need to visit Moeller Brew Barn.
  • Facebook Page: Tilda P.: Copy of Facebook hits given to all. Good reach to date.
  • Fundraising: Wilts report: We have reached out to all Chairpersons for their final budget and after meeting with the Commissioners, our total ask is $200,000. Any leftover funds will be divided between local Historical Societies and the Legacy project. We have one person in every community to head the fund raising, except Fairlawn and Fort Loramie. Please report to us if you have gotten a donation so there is no duplication of effort. Question: are we going to do this again for the 2020 celebration? Mayor: Not likely – hope to get companies to sponsor public events for the publicity. We will be making money on the coins and the ball. Solicitation will be for both celebrations. Checking account open at Mutual Federal.
  • Publicity: Judy Zimmerman (hopefully) and Mike Seffrin will handle this. (Budget issues concerned Judy.)
  1. New Business: Tour of County Schools: August 17 date is set, but this is a bad time. Suggestion: Let’s tour Bill Elsass’ restored One-room school house in Anna. Jeff R. to talk to Bill.

Next meeting: Tuesday, Nov. 6, 2018 at 4:30, Location: City Council Chambers

September 4, 2018

Attendees: Ann Asher, Mike Barhorst, Tony Bornhorst, John Coffield, Duane Gaier, Julie Gilardi, Duane Goettemoeller, Bob Guillozet, Kendra Hamaker, Roger Lentz, Mary Beth Monnier, Tilda Phlipot, Bill Ragon, Nancy Steinke, Rich Wallace and Greg & Priscilla Wilt.

Absent: Randy Ahlers, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Terence Daughtery, Eric Ditmer, Julie Ehemann, Harry Faulkner, Bob Geuy, Jeff Helman, Louise Humphrey, Ellen Keyes, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Dayon Pearson, Jeff Raible, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Melanie Speicher, Christi Thomas, and Dmitri Williams

  1. Welcome
  2. Approval of August 7 meeting minutes (Tilda P. motion, Tony B. second)
  • Committee Reports (Agenda provided)
  • Kick Off: Mike B.: Courthouse events are in place.
  • Hardin Event: Tilda: Dates are moving to the end of April 2019 which will enable more partnering with the Gateway Arts Council, Quilt Show etc. Looking at ‘arresting’ folks and putting them in the county’s first jail (in Hardin) and asking them for 20 signatures in order to be released – that will bring more folks to Hardin Event. All schools have been asked to create a youth project which will be displayed first at Hardin and then move with the flag.
  • Flag Run: Tilda P. reports: We have submitted our budget; looking at creating a tee-shirt so that all participants will receive one; considering asking Shelby Countians that have made an impact outside of Shelby County to return and participate; taking suggestions.
  • World Record Event: Mike B.: Stolle is VERY interesting in sponsoring the event. They are on-board with the Guiness World record fee of $10,000 that includes marketing the event and declaring it a record at the time of the event. Stolle will contact their customer who cans water for the event. Can would include logo, world record date, etc.
  • First Meeting of the Commissioners: Bob G.: Documents have been found.
  • Tree Ceremony: Duane G.: White Oaks are designated for the County, Red for the City. Nurseries have been contacted for ability to fill order quantity. Looking at ways to sell 200 trees (with plaques); through the annual City Tree Sale, market it to a larger audience.
  • Church Tour: Tony B.: Committee has met twice. Thanks to Greg and Pricilla we have a complete list of churches. Will produce a spiral bound book about 120 pages long with current and ghost churches; make some income off of sale of books. We have been notified of an in-kind donation for signage at each church location – about 84 churches. Tilda’s group will share their info, we are asking churches for their info.
  • Patriotic Concert: Nancy S.: Wright Pat AF band request submitted on June 7.
  • Indian Artifact Show: Bill R.: Date is solid: Sunday, April 28, 2019. Estimate having 15-20 exhibitors at the Fort Loramie Historical Society; FLHS as back-up site. Looking for ways to bring in local exhibitors; Tilda offered contact information.
  • Antique Show: Julie G.: We have been meeting every other week. Flyers, vendor contracts and food vendor contracts have been created. Dates are 9/7/2019 and 9/5/2020, Shelby County Fairgrounds.
  • Bicentennial Ball: Bob G.: Budget has been submitted; caterer contacted as well as decorations, security, bartenders, table and chair rental. Looking to have valet parking with donation going towards Vets to DC.
  • Children’s Activity Book: underway
  • Float: Roger L: Design is complete (shown), construction underway.
  • Silver Coins: Gold? 1 oz or 2 oz? Presale. MB to get prices. No Challenge Coins.
  • Wooden Nickels: John C.: Waiting on a few Established dates for some villages from Historical Society. Need to know how many to order. Suggestion is for some businesses to do a promotion on the back during the event.
  • Lecture Series: Rich W.: We have half of the dates filled. We have a premier Canal expert and an interurban and train speaker lined up.
  • App: Tilda: Information gathering still in progress. Would like something for the paper to publish. Currently 253 sites, need to include churches.
  • Ag Display at Fair: Tilda: Fair Board already does this
  • Industrial Day: Mike B.: I will be meeting with Deb McDermott next Monday.
  • Poster Contest: Suzanne C.: This has bee organized; where does the committee wish to display art? Should we use County Schools for 2019 and City Schools for 2020? It was suggested that her committee can decide that.
  • Postage Cancellation: Kendra H.: Do we want to include each village with their own cancellation mark for $25? Committee agreed we should. We should alert each Postmaster that it is coming. Create envelopes and custom postage stamps.
  • Craft Beer: Tony B.: Fort Loramie Heritage Days is very interested; however they won’t be able to talk with us until after this year’s event. The Moeller Brew Barn regularly brews beers for local festivals; we need to contact Nick Moeller to clear it. For the budget, the Heritage Days committee just needs funds for advertising in order to bring in visitors.
  • Facebook Page: Tilda P. reports: It has been created, just need information to post.
  • Fundraising: Wilts report: Letters, Donor Forms, Church Bulletin forms have been created. Network of folks is forming, will send these forms to the chair of each committee asking for your budget, even if you sent it to the Mayor. If you have someone already on-board with a donation (ex.: Stolle’s) alert us so we don’t repeat.
  • Publicity: Judy Zimmerman is interested. Suggestion that some type of brochure or flyer be supplied to local hotels and visitor sites. When will we start planning the City’s celebration? Answer: Soon, many events will be embedded in annual events.
  • Financial: Bob G.: John C. and I visited a few downtown banks, and Mutual offered us free checking (their downtown office is now re-opened). You can send your donations now to the Community Foundation c/o Bicentennial Committee.

Next meeting: Tuesday, Oct. 2, 2018 at 4:30, Location: City Council Chambers

August 7, 2018

Attendees: Ann Asher, Tony Bornhorst, John Coffield, Terence Daughtery, Julie Gilardi, Duane Goettemoeller, Bob Guillozet, Kendra Hamaker, Roger Lentz, Mary Beth Monnier, Tilda Phlipot, Jeff Raible and Greg & Priscilla Wilt.

Absent: Randy Ahlers, Mike Barhorst, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Eric Ditmer, Julie Ehemann, Harry Faulkner, Duane Gaier, Bob Geuy, Jeff Helman, Louise Humphrey, Ellen Keyes, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Tom Milligan, Dayon Pearson, Bill Ragon, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Melanie Speicher, Nancy Steinke, Christi Thomas, Rich Wallace and Dmitri Williams

  1. Welcome
  2. Approval of July 10 meeting minutes (Ann A. motion, Tony B. second)
  • Committee Reports (Agenda provided)
  • Kick Off: Tilda P. asked for Eric D. (Hardin): Would the committee to consider holding this event in Hardin since that was the first county seat? It would help draw people to Hardin for the other events and would be historically accurate. Bob G.: plan to have an ice cream social on CH square; not everything will be historically accurate.
  • Flag Run: Tilda P. reports: Our next meeting is Aug. 23. We are getting routes from the Sheriff. Our committee envisions a past/future museum that travels with the flag; a historic log cabin that is furnished and an Airstream trailer so the children can take tours.
  • Legacy Project: Greg W.: Since nothing has been decided, let’s just make the App Tour the Legacy Project – the cost of the App is very reasonable. Jeff R.: The Visitor’s Bureau can host both the App and the Events on the website.
  • World Record Event: Kendra H. reports: We have confirmed that is Guiness World Records gets involved the cost will be $10,000. This cost covers all marketing as well as on-site officials who will declare the world record as official at the time of the event. Otherwise, you can submit photo evidence to Guiness for a small fee and wait 12 weeks at least for official status. The existing record is 1,149 pop-tops pulled at one time. Stolle may be interested in sponsoring the event – meeting next week with them. We may not be able to use the name “Guiness” on our world record. Copies of Ralph Stolle’s book were found and donated to us.
  • First Meeting of the Commissioners: Consider holding at Hardin
  • Tree Ceremony: Ann A. reports: Distributing letters to schools for participation. Reaching out to landscape companies for donations of 2” diameter and 1-1/2” diameter red oaks.
  • Church Tour: Tony B. reports: No progress since last time.
    Patriotic Concert: Nancy S. reports: Wright Pat contact person not responding. Will need to find another band.
  • Antique Show: Julie G. reports: Vendor applications are ready for approval for booth rental at the Shelby County fairgrounds. Upon approval, will send letter out and specifics about what types of items we are looking for. Outdoor spaces will be for artisans. If you wish to display only and not sell, no charge. Plan to send out letters in September, one year ahead. Vendor’s will price their own items and pay their own taxes.
    Quilt Show: Tilda P. reports: The Fairgrounds is offering to lend their quilt racks. Perhaps combine Quilt Show with Antique Show.
  • Bicentennial Ball: Julie E. reports: May use all three floors of Courthouse. Valet parking – want it to be a special evening.
  • Children’s Activity Book: Melanie S.: Researching an older book and have a student intern creating games, and the Historic Society is providing games.
  • Float: Roger L. reports: We have a committee and a design we are working on for the 2018 Winter Wonderland Parade.
  • Challenge and Silver Coins: Mary Beth M. reports: Forgot to get prices for 1 oz coins.
  • Tour App: Tilda P.: Coming along
  • Postage Cancellation: Kendra H. reports: Art has been created. Need to understand if we want just the Sidney station or if we want other Post Offices to participate. Sidney will set up art for free. Other locations are $25 each. We have looked into ordering blank red, white and blue envelopes and custom stamps that folks can buy as a very reasonably priced keepsake. Tilda suggests 500 pieces, letter sized envelope. Get a press release in Linn’s Stamps and Coin Collectors magazine. Greg W.: Anna Historical Society has mentioned that they just want one stamp for the county.
  • Commemorative Plate: Terry D. reports: Checked on pricing with Francis Manufacturing for the cost for large plate tooling; it would be $2500 – $3000. If we poured 250 plates, the cost would be about $15 a plate. The tooling cost for a medallion would be $1800 and cost $8.50 each if we ordered 250. Will bring a sample of a medallion to next meeting.
  • Craft Beer: Tony B. reports: The Fort Loramie Chamber is interested in adding this to their festivals, however, need to check if there is a sole distributor contracted for the festivals. Meeting planned. The Bicentennial flag will arrive in Fort Loramie during the German Heritage Day festival, so everyone is on board to include a Bicentennial beer. We need committee folks to help with this. Looking at Moeller Brew Barn for Bicentennial beer – they have the capacity and are well known. If we have a craft beer competition, that would be a side event.
  • Facebook Page: Tilda P. reports: It has been created – please FOLLOW it.
  • Fundraising: Wilts report: We need to meet with the Mayor and we need to know who will be the fundraisers in each community. We will take care of Anna and oversee the volunteers. Letter needs to be approved. State is asking for more information. Anyone can donate anytime to the Community Foundation’s “Bicentennial Committee”. Need to keep track of who’s asking who. Terry asked if we have a ball-park figure. $100K – $150K
  • Gun Raffle: Is this still active? Bob G.: if the committee approves it, we can move forward. Gun raffles are successful if the tickets are sold

Next meeting: Tuesday, Sept. 4, 2018 at 4:30, Location: City Council Chambers

July 10, 2018

Attendees: Mike Barhorst, Tony Bornhorst, John Coffield, Julie Ehemann, Duane Gaier, Bob Guillozet, Kendra Hamaker, Roger Lentz, Tom Milligan, Mary Beth Monnier, Tilda Phlipot, Bill Ragon, Jeff Raible, Melanie Speicher, Nancy Steinke, Christi Thomas and Rich Wallace.

Guests: Natalie Buzzard and Carol Pierce

Absent: Randy Ahlers, Ann Asher, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Terence Daughtery, Eric Ditmer, Harry Faulkner, Julie Gilardi, Duane Goettemoeller, Jeff Helman, Bob Geuy, Louise Humphrey, Ellen Keyes, Therese Manteuffel, Linda Meininger, Douglas Millhoff, Dayon Pearson, Joe Raterman, Joyce Reier, Dave Ross, Joshua Ross, Dr. Bill Ross III, Dmitri Williams and Greg & Priscilla Wilt.

 

  1. Welcome
  2. Approval of June 5 meeting minutes (Jeff R. motion, Tony B. second)
  • Committee Reports (Agenda provided)
  • Legacy Project: Mayor B. reports: Still wrestling with bike path logistics and County Park District.
  • Kick Off: Mayor B. reports: Invitations out to special guests; need to get songs to Choir Director. We have 2 speakers confirmed.
  • Torch/Flag Run: Tilda P. reports: Firemen on committee are very concerned about a live fire. We are going to build a mobile log cabin museum that will travel to Flag site in each community where tours of the museum will be give and the flag will be displayed.
  • First Meeting of the Common Pleas Court: Bob G. reports: Date has been set. Need to contact Band.
  • World Record Event: Kendra H. reports: We have the contact information for the family of Stolle’s patent holder widow. Considering cans with logo and series number. Suggestion: Could Stolle’s supply just the pop-top part of the can – that’s what they make in Sidney? Could a marking be stamped into the pop-top? Suggestion: Have seen these cans made into banks.
  • July 4th events: Mayor B. reports: Fireworks under control.
  • Ag Display: Tilda P. reports: We are working now with Aaron Stallings, the Antique Tractor Association and the Food Truck Rally/Music people. Targeting the last week of September. Question: Should we combine this with the Industrial Display? Tilda: We will need a lot of room under cover, so if we have a lot of industrial displayers, which we could, there may be issues; may need to negotiate this.
  • Tree Ceremony: Duane G. reports: Letters are out to schools and we are contacting local landscape companies for donations of Red Oak trees. Order extras for private sales if paid for ahead of time.
  • Church Tour: Tony B. reports: Committee has been formed and we will meet in early August to determine logistics of the tour. May need to print a few brochures.
  • Patriotic Concert: Nancy S. reports: Wright Pat will perform for the County and I have the application in-hand. Checking with The Connection Point Church of God for capacity and availability in case of bad weather.
  • Indian Artifact Show: Bill R. reports: Show will be Sunday, April 28, 2019. We are set to use the Fort Loramie Historical Society or Fort Loramie HS if we need the room. We are expecting at least 20 – 25 exhibitors, and are considering a speaker. We need a budget for advertising.
  • Quilt Show: Tilda P. reports: We are set to display on the church pews unless anyone insists on racks. If so, I can provide a budget for that. Suggestion to track down antique quilts (100 years old or older) and coverlets if we can display securely.
  • Bicentennial Ball: Julie E. reports: Nine committee members working on music, layout and security. Date is 2.22.20. We have our next meeting at the end of August.
  • Children’s Activity Book: Melanie S. reports: Book will include Word Find, Crosswords and coloring activities for each village. Talking to societies for their submissions for their questions, word puzzles facts.
  • Float: Roger L. reports: We have a committee and are trying to have a float in the 2018 Winter Wonderland parade to get the word out. We have hardware including a wagon that we can repurpose. Budget was submitted.
  • Challenge and Silver Coins: Mary Beth M. reports: Quotes are in. Best price for 2 oz. Silver Coin is from Silvertowne Mint ($50.04 each for 100 coins; $ 42.84 each for 250 coins – based on price of Silver on June 12, 2018). Sell for double the cost. Suggestion is to sell at the banks in each community. Challenge Coins made in the USA are best priced from Osborn Coinage (2500 for $4.93 each, antique brass with 3 enamel colors). Discussion about selling this; not really desirable. Too expensive to give away. Suggestion to rent a penny-flattening machine for the kids to make keepsakes. Dies are not that expensive; could do two or three of them. Tough to get the machine, though. Suggestion to include a Challenge Coin with donations or event tickets as an incentive.
  • Wooden Nickel: John C. reports: Working on getting all nine communities on the back with legible font size. Have pricing, just need to know how many we want to order to hand out, for free.
  • Monthly Lecture Series: Rich W. reports: We have two dates set, and want to do a total of 9 lectures over 18 months. Topics that we have done in the past include: Geology of region, Silver, RR’s, urban growth, architecture.
  • Postage Cancellation: Kendra H. reports: Spoke with Wapakoneta Post Office; very helpful. No cost for creating the cancellation stamp; easy to apply for. Sidney PO had a slightly different story: There are four PO’s in Shelby County that cancel mail every day; they could each have a different stamp, but we would need to pay for them. Wapak said that the cancellations could run one month, Sidney said one day. Size of art needed is 2” x 4”, with date of April 1, 2019. Souvenir envelopes are also an idea. There are also custom first-class postage stamps that can be made for the public’s usage. They cost about twice that of a regular postage stamp.
  • Craft Beer: Tony B. reports: I have made a request to the Fort Loramie Chamber for permission to include this at the German Heritage Days event and have not heard back. Dawson Road Brewery has been asked about their capacity to produce a Bicentennial Beer. Suggested that we contact Moeller Brew Barn, even they are outside of the county; they have reputation and capacity. People would buy six-packs.
  • Website: Tilda P. reports: We think the best vehicle for getting the information out to the public is a Facebook page. We have created one: SidneyShelby-County-Ohio-Bicentennial-Celebrations. Also, we have received a donation to create ten 3’x6’ banners to get the word out. They will hang at the fair, and then we will put them in each community. Art was displayed and approved by the committee.
  • Fundraising: Mayor B reports: I have a draft of the letter from the Wilts to review. Wilts will fund raise in Anna, need volunteers for other communities. Want funds raised by August 15. Bob G.: The 2020 Committee has received their State of Ohio approval as a non-profit and we can now work with the Community Foundation for fund allocations. We need to give the State of Ohio names for Treasurer and Assist. Treasurer if anyone would like to volunteer.

Next meeting: Tuesday, August 7, 2018 at 4:30, Location: City Council Chambers

June 5, 2018

Attendees: Randy Ahlers, Mike Barhorst, Tony Bornhorst, John Coffield, Eric Ditmer, Julie Ehemann, Julie Gilardi, Duane Goettemoeller, Kendra Hamaker, Douglas Millhoff, Tom Milligan, Mary Beth Monnier, Tilda Phlipot, Jeff Raible, Dave Ross, Melanie Speicher, Rich Wallace and Greg & Priscilla Wilt.

Absent: Ann Asher, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, Terence Daughtery, Harry Faulkner, Duane Gaier, Jeff Helman, Bob Geuy, , Bob Guillozet, Louise Humphrey, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Dayon Pearson, Joe Raterman, Bill Ragon, Joyce Reier, Nancy Steinke, Christi Thomas, Joshua Ross, Dr. Bill Ross III, and Dmitri Williams.

 

  1. Welcome
  2. Approval of May 8 meeting minutes (Jeff R. motion, Tilda P. second)
  • Committee Reports (Agenda provided)
  • Legacy Project: Mayor B. reports: The virtual tour app is moving forward. Tilda reports that her committee is working through it, SMS may not charge a fee if the app is simple. SMS is open to a sponsor page. Tony B.: Make the sponsor page separate and not limit apps to sites to see on tour; include: Churches, Plaques, Farms, Cemeteries, etc. Bike and walking path is still under consideration.
  • Hardin Events: Eric D. reports: Our committee is concerned with how large/how small to make the event given April weather conditions.
  • Torch Run: Tilda P. reports: Committees are concerned about the hazard of a Torch, but have suggested a flag, instead. Each committee will vote on it.
  • First Meeting of the Common Pleas Court: Rich W. reports: Working on dates.
  • World Record Event: Kendra H. reports: Would like to hold the pop-top event at Julia Lamb stadium and use the clock to count down. Needs information to contact patent holder’s widow/family. Rich W. and Tom M. agreed to reach out to family members to see if the widow is interested in attending the event. Need to apply to Guinness – takes 8 weeks for reply. Hold the event in May 2019 to include schools.
  • Fireworks: Mayor B. reports: Under control, concerned about Phil C. and if there is a substitute conductor for the concert portion of event.
  • Ag Display: Tilda P. reports: They are all talking about it. Hold it at Fairgrounds, but not during the fair. Mike Dodds has agreed to help. The Industrial display and the Ag display would be two different events, as they are both large. Committee recommends getting on the fairgrounds calendar ASAP.
  • Tree Ceremony: Greg W. reports: Research the types of trees Dick Fogt planted in the county. ProGreen may be willing to donate some of the trees. One type of oak for County one type for city – hoping to secure 200 trees for planting and selling.
  • Church Tour: Tony B. reports: Reaching out to the villages and their historical societies for help. Need to organize a committee to sit down and discuss. Thinking of an October time frame. Include this in the app; perhaps a printed guide as well. Created a form for each church to fill out with hours they are open and if anyone can be a tour guide, or just self-guided. Include ghost churches? (Churches that have been torn down.)
  • Patriotic Concert: Mayor B. reports: Wright Pat will perform for the County, Army Field Band for the City.
  • Antique Shows: Julie G. reports: Our committee meets tomorrow to work on the budget and vendors. Show will not be juried in the official sense; however, we will screen the vendors that apply. Want high quality vintage and Shelby County collectable vendors. Jeff R. asked if they had considered the ‘Antique Road Show’ format. They have, and it’s hard to find someone who has that much in depth and broad knowledge. Suggestion: Troy, Ohio person: Jerry Stichter as an expert.
  • Quilt Show: Show will highlight both new and antique quilts.
  • Bicentennial Ball: Julie E. reports: Our committee moved the date to Feb. 22, 2020, which is George Washington’s Birthday. Working on a budget, looking for 150 guests at a ticket price of $150/couple. Eric D.: overall comment for the Bicentennial events: should we consider security measures? How do we monitor the children at these events? Do we need to hire deputies? Reply: The Sheriff will send someone out if you ask for it.
  • Children’s Activity Book: Melanie S. reports: Book will include Word Find, Crosswords and coloring activities for each village. Talking to societies for their submissions for their questions, word puzzles facts.
  • Float: Roger Lentz is looking for guidance.
  • Challenge and Silver Coins: Mary Beth M. reports: almost all quotes are in, and also samples to see the quality. Getting quotes for Brass with color and Silver. Suggestion: seek out Osborn Mint in Cincinnati.
  • Wooden Nickel: Logo on one side, communities on the other with established dates.
  • Monthly Lecture Series: Rich W. reports: We have set July 14, 2019 as a date for hosting Lois Lentz from Kentucky, and then October 14, bringing in Roy Finkenbine, University of Detroit to talk about Rumley. Looking for other topics.
  • Postage Cancellation: Kendra H. reports: Working around the absence of our postmaster (until August).  Someone at the Post Office is helping us get answers.
  • Craft Beer: Tony B. reports: We have one brewery.
  • Website: Melanie S. reports: Carol Pierce is interested in helping and she could do this for us. Mayor B. said he would contact her.
  • Fundraising: Pricilla and Greg W. report: We agreed to oversee it, and personally fundraise in Anna. We need to know where the funds will reside; budgets from all committees; a volunteer committee to review these budgets. Mayor B.: As of now the funds will be funneled through the Community Foundation; we need to create a board to finalize things. After review of the budgets we can move forward – sooner rather than later. June 15 is the due date for each committee’s budget. Committee question: How do we handle the expense of advertising? The newspaper ads are costly; they have agreed to promote our schedule of events. Suggestion was made to advertise the Antique Show in the Antique Journal and include that cost in the budget. Eric D.: if we send in the information, the paper should cover the torch tour. Suggestion: need a Publicity Committee – suggested person: Carol Meyer, Judy Zimmerman, Steve H., Mike Seffrin, Sue Francis? Melanie S. offered that the paper would have a big story to kick off the event, and would cover other events. Mayor will contact publicity names for their help.

New Business
– Committee Reports:
Mayor thanked all those who submitted committee reports before the meeting. Adjournment.

Next meeting: Tuesday, July 10, 2018 at 4:30, Location: City Council Chambers

May 8, 2018

Attendees: Mike Barhorst, Tony Bornhorst, Terence Daughtery, Eric Ditmer, Julie Ehemann, Duane Gaier, Julie Gilardi, Bob Guillozet, Kendra Hamaker, Tom Milligan, Mary Beth Monnier, Tilda Phlipot, Jeff Raible, Bill Ragon, Joyce Reier, Nancy Steinke, Christi Thomas, Rich Wallace and Greg & Priscilla Wilt.
Absent: Randy Ahlers, Ann Asher, Sarah Barr, Gary Bonifas, Amy Breinich, Phil Chilcote, Suzanne Cline, John Coffield, Harry Faulkner, Jeff Helman, Bob Geuy, Duane Goettemoeller, Louise Humphrey, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Dayon Pearson, Joe Raterman, Dave Ross, Joshua Ross, Dr. Bill Ross III, Melanie Speicher, and Dmitri Williams.

  1. Welcome
  2. Approval of April 3 meeting minutes (Bob G. motion, Duane G. second)
  • Committee Reports (Agenda provided)
  • Hardin Events: Eric D. reports: We have reserved the dates of Saturday, April 13th, 2019 and Sunday, April 14th, 2019. The Crossroads building is reserved in case of weather. Perhaps include a ribbon cutting at the new High School into events.
  • Torch Run: Tilda P. reports: There have been meetings to develop a schedule; everyone has been contacted and they are to send in their available dates for our next meeting
  • First Meeting of the Common Pleas Court: Rich W. reports: He is working on it but needs some clarity and guidance. Mike B.: We want to observe the occasion; how to do so is up to him. Early minutes from the event are in “Sutton’s”, or at least a reference to them.
  • World Record Event: Kendra H. reports: It takes Guinness 12 weeks to approve a new event. It was suggested to tie it into the Stolle pull-top tab invention: Open a large number of cans at once. Any age can participate. Rich: The widow of the inventor is still living.
  • Ag Display: Tilda P. reports: I have spoken to Rich Davis and the Antique Power Association has agreed to send a representative to a 2020 Committee meeting. I am talking to Davis again on May 18.
  • Tree Ceremony: Duane G. reports: A ceremony is to be held at all schools. We plan to reach out to local landscape firms for a donation. There will be a ceremony on the courthouse lawn as well. Not sure of variety of tree. Suggestion was made to contact Dick Fogt’s family. He is deceased but planted the trees at Dorothy Love. It was suggested that we do a planting at the County Home as well.
  • Church Tour: Tony B. reports: Working on it.
  • Patriotic Concert: Nancy S. reports: Army Field Band has been contacted and would like to tie it in with the Parade. Reminder: We need a band for both years.
  • Artifact Show: Bill R. reports: The Fort Loramie group would like to display, however no one wants a show in January. Can the show be planned for the weekend after Easter 2019? If so, they are willing to bring in 40 exhibitors and two speakers for the Bicentennial event. To be held at either the Ft. Loramie Historical Society or High School. Since that leaves a hole in our January calendar, perhaps hold a Coin Show in Russia in January.
  • Antique Shows: Julie G. reports: I have a committee and we have chosen Sept. 7, 2019 and September 5, 2020 as our show dates. Show will be at the Shelby County Fair Grounds and include Collectables, Antiques and Vintage items.
  • Quilt Show: Julie G. reports: Show will be held in June at St. John’s Lutheran Church in Sidney. Quilts will be draped over pews. Sharon M. is chairing.
  • Bicentennial Ball: Julie E. reports: I have four people on my committee.
  • Shelby County Logo: Bob G.: (logo displayed on monitor) We created a logo that was celebratory in nature, had a strong visual impact, easily recognizable and stressed our strengths of Freedom, Farms, Families and Industry. Also shown to the committee was a two-sided coin design and preliminary prices for a polished brass version. The Sidney Daily News has agreed to feature the logo for the Bicentennial Celebration daily in the paper. Committee overall liked the designs. It was suggested to sell silver minted coins as well a brass version. Look into Silvertowne in Winchester, Indiana or Osborn in Cincinnati, Ohio.
  • Wooden Nickel: Logo on one side, communities on the other with established dates.
  • Monthly Lecture Series: Rich W. reports: myself and Tom are meeting on this; lectures will begin in April of 2019 and continue through 2020 Sidney celebration.
    We will find speakers.
  • Self-Guided Tours: Tilda P. reports: Working with our committee; sent some clips to SMS and Chris Myers to see if he can work with them.
  • Postage Cancellation: Kendra H. reports: We need to know if logo will be used at each Post Office, or if there will be one for entire county, and if it will be all year (2019) or begin in April 2019? It was suggested that all villages should agree on the decision.
  • Commemorative Plate: Terry D. reports: Small plate would sell for $10, large for $15. Committee agreed on large plate. Use the art from the front of the coin design for the plate. Terry will bring back die prices.
  • Army Band: Question: What is their rider like? Are we able to accommodate their requests for sound systems, mics, lighting, etc.? Would this be a good fit for Hardin High School?
  1. New Business
    – Fundraising:
    Bob G. reports: The Wilts and Roger Lentz have agreed to be on the Finance Committee. We are ready to send letters out for fundraising, however we need a place for the money to go. We have looked into the Community Foundation and Sidney Alive as fiduciary holding entities. It is a three-year commitment. Or should we consider becoming a 501(c)3 entity?. We would need to pay to do so and have 3 directors on our board. It take 3-6 months to complete. Wallace: the Applefest Committee was able to get a 501(c)4 rating. Can we build the case as an Educational organization? Tony B.: We will encounter hoops no matter what path we choose but it is important to do so in a timely manner so we can start fundraising.
    Committee Chairs: Please send in your reports if you are unable to attend.
    – Sidney Bicentennial: Coming next!
    – Naming of Bridges: Choose vets that gave the ultimate sacrifice. Mike Bennett chairs the Vets to D.C.: All names on Monumental Building monument to be unveiled at Celebration.Next meeting: Tuesday, June 5, 2018 at 4:30, Location: City Council Chambers

April 17, 2018

Attendees: Amy Breinich, Michael Jannides, Mary Beth Monnier and Linda Stewart.
Absent: Tony Bornhorst, Mark Cundiff and Tim Summers.

  1. Call to Order Board President, Linda Stewart
  2. Committee Activity Reports
    Advocacy
    – Amy will attend the City Council meeting on April 23 in order to apply for the Kentucky Derby alcohol permit and update them on our Revitalization District processEvents
    – April 24-25: Hidden Spaces: Marketing Committee to finalize tours
    – May 5: Derby on the Square: We have
    – May 26: Farmer’s Market Opens. Meeting next week with vendorsFinance
    – Insurance went up by $600 – Amy has meeting today with RueseMarketing
    – Had a meeting last week with just Amy and Dottie B. – updated Dottie on committeeNominating
    – Will meet soon and determine who on the Board needs replacedResource Development
    – Had a meeting; Included in the Chamber’s May Membership mailing our Event Tri-fold with Sponsorship Availability slip for our Main Events (BBQ Fest, Winter Wonderland Parade, Kentucky Derby, etc.)
  • Old Business
    – Reviewed counter contract offered by RTF for BSBP. Main request was for SA to include their concert dates in our already printed Event Tri-folds in exchange for a $7,500 dollar-level Sponsorship of the Concerts. Committee agreed to decline this offer based on the principal of it. There were other requests on the contract that closely follow what SA would do for any other downtown organization. Requests for more of Amy’s time were also considered not on our agenda for this year.
           

Motion to Adjourn:

Next Meeting: Monday, May 7, 2:00 p.m. at the Sidney Alive Office

March 6, 2018

Attendees: Mike Barhorst, Amy Breinich, John Coffield, Terence Daughtery, Mayor of Russia, Eric Ditmer, Duane Gaier, Bob Guillozet, Kendra Hamaker, Tom Milligan, Mary Beth Monnier, Tilda Phlipot, Jeff Raible, Joyce Reier, Melanie Speicher, Nancy Steinke, and Greg & Priscilla Wilt.
Absent:  Randy Ahlers, Ann Asher, Sarah Barr, Gary Bonifas, Tony Bornhorst, Phil Chilcote, Suzanne Cline, Julie Ehemann, Harry Faulkner, Julie Gilardi, Jeff Helman, Bob Geuy, Louise Humphrey, Ellen Keyes, Roger Lentz, Therese Manteuffel, Linda Meininger, Dayon Pearson, Bill Ragon, Joe Raterman, Dave Ross, Joshua Ross, Dr. Bill Ross III, Christi Thomas, Rich Wallace and Dmitri Williams.

 

  1. Contact info passed around for updates, Introductions
  2. Approval of Feb. 6 meeting minutes (Bob G. motion, Duane G. second)
  • Old Business: Review of Shelby C. Celebrations & Committees (Agenda provided)
  • Courthouse Event Kick-off: Bob G. and Mike B. to Chair
  • Hardin Event: Eric Ditmer to Chair
  • Torch Run for Shelby County: Tilda to Chair
  • Courthouse Observance for 1st Meeting of Common Pleas Court Judge Stevenson agreed to organize
  • Guinness Book of World Record Event Kendra H. and Amy B. to Chair
  • Quilt Show: Sharon Mohrbacher agreed to Chair
  • July 4: Bicentennial Parade & Gigantic Fireworks and Fairgrounds Festival Amy B. to Chair. Fireworks: Mike B. to Chair. Concert: Phil Chilcote to Chair. Festival Chair: TBD
  • July 21-27: Shelby County Fair Bruce Davis TBC. Mike B. to contact Deb. McDermott and Mike Dodds for Industry involvement.
  • First meeting of Grand Jury: Tim Sell to Chair.
  • Bicentennial Tree Ceremony: Duane G. and Joyce R. to Chair
  • Historic Church Tour: Tony Barhorst to Chair
  • Patriotic Concert: Nancy Steinke to Chair
  • August 17: Celebration of Education Tour of County Schools
  • December 6: Christmas of Yesteryear Parade and CH Lighting Amy B. and Sidney Alive to Chair.
  • Indian Artifact Bill R. to Chair. Fort Loramie School OK with using facility as long as it does not coincide with athletic event
  • Antique Show: Chair TBD
  • Pictorial Postmark: Kendra H. to Chair. Mike B. to check with local Post Offices
  • Float: Roger Lentz facility available. Need to find wagon and design.
  • February 8, 2020: Bicentennial Ball Julie Ehemann to Chair.
  1. New Business; Committee Chair Reports
    – Legacy Project:
    Tom Milligan’s sub Committee met (Tom M., Mike B., Duane G.,Tilda P., Amy B., Julie E.) and he gave a detailed report of 20 projects that were reviewed. The determining factors for a viable project were: 1. Must benefit the County and: 2. Must be sustainable for the long term. Tom reviewed the 20 projects and explained why most were excluded. Two main projects became viable:
    Perpetual Self-Guided Driving Tour of the County. Create an app that can be continually updated and maintained with QR codes that take the visitor to an audio or text site with information. 2. Complete the 3.2 mile River Walkway from Kuther Road to Lockington BUT ONLY if a Shelby County Park District can be voted in. This income plus grants should cover the cost and maintenance. Currently only volunteers maintain the parks, and we need more. We need a Countywide Parks district to benefit the entire county and to entice new residents to establish homes here in our County (i.e.: Look at Miami County’s strengths). Walkway completion is estimated to be $4.5 million. Comments from the room:
    – Our walkway won’t mean much if Miami County doesn’t finish their leg (from Miami County to Kuther Road). Are they waiting for Shelby County to make the commitment before they move forward?
    – Do we have statistics for Walkway Maintenance? Duane G.: Currently Sidney Parks needs 100 man hours annually to move brush off of our current trails (Volunteers from Cargill, Boy Scouts and others) now being used.
    – Eric D. suggested that we employ the Torch: stop at County Parks in order to bring the public’s attention to them.
    – Why do people like to live in Miami County Vs. Shelby? One thing: they have 50 miles of trails.
    – We need to get this issue on the Nov. 2018 Ballot
    – Need to agree that this is THE PROJECT, get it on the ballot and let the levy decide.
    – Need a $$$ Value to put on Levy
    – Ask the Shelby County Park District Board to help us with the levy amount.
    – If it gets on the ballot, our biggest sell is to Sidney residents, because they think that their parks are just fine as is.

    Commemorative Plate Idea: Terence D. brought in 1976 commemorative plate example – 6” aluminum cast plate. Bicentennial pattern for similar plate would cost $1500. Each plate would cost $3 to pour and finish. If we sold 200 plates for $10 each we would break even.

    County Village Celebrations: Tilda reported that the County villages will piggyback their annual events with the Bicentennial. The smaller communities are still deciding.- Patriotic Concert Nancy S. reported that hosting the Marine Band requires these things: Seating: 1200 minimum, 3000 maximum; Audio and Staffing requirements; secured rooms and accommodations; room for all of their vehicles including semi-tractor trailers; security by SPD or Sheriff; bomb dog, 5% of house reserved for Marine Recruiters; liability insurance. Nancy is requesting help due to the complexity of these requests. It was suggested that perhaps we should seekout the Wright Patterson Air Force Band or Ohio State Band?- July 4th Festival Amy B. reported that the Fair Board is on board as well as 4H groups, FFA & Boy Scouts in order to provided family friendly activities– Christmas of Yesteryear and Winter Wonderland Parade Amy B. reports that these events will be on the same weekend during the Bicentennial celebration.– Children’s Activity Book Melanie S. reported that she has reached out to Tilda and the Historical Society for available images and others that are needed.– Website Jeff R. reported that there has been a TAB added on the Visitors Bureau website Site Map for the 2020 Committee. Once the timeline is set, then it is a simple task to go “Live” with that tab. URL: https://www.visitsidneyshelby.com/sidney-shelby-county-bicentennial/– Hardin Event Eric D. reported that their event would ideally be over a weekend – Saturday and Sunday. The Grange is available. They will need tables and chairs (all communities will probably need tables and chairs, tent and a PA system). Could we secure these items and then move them from community to community? Should the Torch have a trailer with graphics?  This will be the first event that the Torch moves to following the kickoff time period at the Shelby County courthouse. Eric needs a final timeline so he knows when the Torch can travel to Hardin and he can manage his schedule from there.

Next meeting: Tuesday, April 3, 2018 at 4:30, Location: City Council Chambers

February 6, 2018

Attendees: Randy Ahlers, Mike Barhorst, Gary Bonifas, Tony Bornhorst, Amy Breinich, John Coffield, Terry Daughtery, Julie Ehemann, Duane Gaier, Julie Gilardi, Bob Guillozet, Kendra Hamaker, Linda Meininger, Tom Milligan, Mary Beth Monnier, Tilda Phlipot, Bill Ragon, Melanie Speicher, Nancy Steinke, and Christi Thomas.
Absent:  Ann Asher, Sarah Barr, Phil Chilcote, Suzanne Cline, Harry Faulkner, Jeff Helman, Bob Geuy, Louise Humphrey, Ellen Keyes, Roger Lentz, Therese Manteuffel, Dayon Pearson, Jeff Raible, Joe Raterman, Dave Ross, Joshua Ross, Dr. Bill Ross III, Rich Wallace and Dmitri Williams.

  1. Contact info passed around for updates
  2. Introductions around the room
  • Minutes approved from Jan.2 meeting (Bob G. motion, Tilda P. second)
  1. Go Over Scope of 2019 County planned activities and name chairs: (handout provided)
  • April 1: Torch Run: Bicentennial Kick-Off at Shelby County Courthouse. Mayor and Bob G. to organize. Torch moves to Hardin. Eric Ditmer(?) to organize Hardin events.
  • May 12: Courthouse Observance for 1st Meeting of Common Pleas Court Judge Stevenson to organize.
  • May 15: Guinness Book of World Record Event Discussion of events that would involve all school age children in Shelby County; ideas included records set for the largest number participating in leap frog, Frisbee toss, Stolle pop-top at the same time – Amy B. agreed to work on it with Mike B.
  • June 7 Courthouse Observance for First Meeting of County Commissioners. Cake, ice cream and a Patriotic Concert. Bob Guillozet to chair.
  • July 4: Bicentennial Parade & Gigantic Fireworks and Fairgrounds Festival Mayor is securing funds for fireworks display. Amy B. tentatively to look into Parade and Festival.
  • July 21-27: Shelby County Fair Agricultural Display and antique farm equipment: Tony B. and Roger L. along with Antique Power Association President Bruce Davis. Industrial Display: After discussion of the security of high-dollar displays at the Fair, it was decided to contact Shelby County Workforce Partnership and include Bicentennial Industrial Display with their career day and expand it over the weekend for adults. Send email to Deb. McDermott, Mike Dodds and Jeff Raible.
  • August 17: Celebration of Education Tour of County Schools
  • September 13: Courthouse Observance for the first meeting of the Grand Jury: Presentation for all Government Students. Ask Tim Sell to organize.
  • October 5: Bicentennial Tree Planting Ceremony Joyce Reier and Duane G. to organize
  • October 19-20: Historic Church Tour Self-Guided tour of county churches and those that have been torn down. Discussion of printed material and virtual tours on-line with narrative. There are some tours already available (Botkins) to start with.
    Tony B. to organize.
  • November 11: Patriotic Concert Tentative Date. Will depend on Military Band’s availability. Nancy S. to chair.
  • December 6: Christmas of Yesteryear Parade and CH Lighting Juanita McCrum OK with date change. Organized by Sidney Alive/Amy B.
  • January 11, 2020: Combined Quilt, Indian Artifact and Antique Show Bill R. to Chair Indian Artifact Show.
  • Discussion about space to hang quilts and if Antique Show should be juried. Contact Antique Roadshow? Make it a 2-day event.
  • February 8 2020: Bicentennial Ball Julie Ehemann to Chair.
  1. Other Items
    – Childrens’ Activity Book:
    Melanie S. would print (through Sidney Daily News) the books for all children plus extras to distribute. Tilda suggested that Melanie attend the County-wide meeting on Feb. 15, 7:00 p.m. at Ross Historical Center.
    – Parade Float:
    Roger Lentz, but needs a design
    – Wooden Nickel:
    John Coffield and Bob G. to work on this
    Commemorative Plate Idea: Terry D. to talk to local aluminum casting company
    Commemorative Coin: Aluminum? Coin World? Cost for giveaways?
    Commemorative Henry Rifle or Jim Beam Commemorative Bottle: Run a raffle for winner of, raises money to offset cost
    Monthly Lectures: Rich W. and Tom M. to organize
    Self-Guided County Tour: Tilda will present at Feb. 15 meeting for input from county cities and villages. Printed and virtual guided. Tilda emphasized that all third grade curriculum centers around local history and that we need to bring the third graders into all events that are appropriate.
    Bicentennial Beer: Tony will speak to individual in Houston. Moeller Beer Barn although not in the county, could also be contacted.
    Local Craft Beer Contest: Suggested idea
  2. Website Requirements
    – Event Calendar
    – Early Residents and ability for public to upload photos
    – Do we just need a Facebook Page? Perhaps Leroy Beard could start a Bicentennial Business Page. Buy Boosts at event times – inexpensive and demographically driven. Most people are on Facebook. Amy B. to work with Leroy.
  • Legacy Project
    – Suggestion to upgrade Train Depot
    – Discussion of completing Bike Path from south Shelby County to Lockington. ($1 million per mile + $5.6 Million). Eventually needs to go all the way to New Bremen, but if we don’t start it, it will never get done.
    – Do we need the Park District to attend? – Yes when we are ready
    – Tom M. volunteered to chair sub-committee for Legacy Project

Next meeting: Tuesday, March 6, 2018, at 4:30, Location: City Council Chambers

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